The COVID-19 pandemic has been recognized as an extenuating circumstance by Harrington Housing. Guests who booked for a future date and have already paid a deposit and placement fee, but decided to cancel or postpone their bookings or are exposed to a travel ban, will be allowed to carry forward their deposits as an in house credit. This credit can be used for a future booking at a different date at any Harrington locations, including Toronto, Montreal, Miami, New York, Washington DC, London and Michigan with the updated prices by that date. The return of the rent payment will be issued in accordance with the general terms.
General Cancellation policy
Prior to Arrival:
Harrington Housing will issue a refund for the rent in accordance with the following terms:
1- If the cancellation request is received at least 31 days in advance, the Resident's liability will be waived for the balance of the rent for the remainder of the term and the rental amount paid will be refunded in 21 days. The security deposit is not refundable (refer to our security deposit policy).
2- If the cancellation request is received between 10 days and 30 days, the Resident will be charged a 2-week period of rental payment and his/her liability will be waived for the balance of the rent for the remainder of the term after 2 weeks, and the rental amount paid exceeding 2 weeks will be refunded in 21 days. The security deposit is not refundable (refer to our Security Deposit Policy).
3- If the cancellation request is received in less than 10 days of the arrival, the Resident will be charged a 4-week period of rental payment and his/her liability for the balance of the rent will be waived for the remainder of the term after 4 weeks, and the rental amount paid exceeding 4 weeks will be refunded in 21 days. The security deposit is not refundable (refer to our security deposit policy).
4- If the cancellation request is based on a visa denial and supported by valid proof, the Resident’s liability for the balance of the rent for the remainder of the term will be waived and the rental amount paid will be refunded in 21 days. The security deposit is not refundable (refer to our Security Deposit Policy).
The general terms for early cancellation after arrival can be found in Section 23 of the Licence Agreement, as follows: “(1) In the event of early termination of this Agreement by Licensee, Licensee will be responsible for the agreed upon monthly rent until the termination date stated in this Agreement"
However, in unforeseen and supervening circumstances causing the Resident to leave the room before the lease end date, Harrington Housing may agree to release the Resident from the contractual obligations providing the following conditions are met, all together:
1- The termination request should arise from an extenuating circumstance, including serious illness or government obligation, along with a supporting proof from an authorized agency. The emerging circumstance shall be accepted by the Harrington Booking Department as a valid reason for early termination.
2- The Resident finds a suitable replacement to occupy the room / apartment for the remainder of the Agreement without any vacancy gap in between two bookings. The accommodation application of the new person shall be approved by Harrington Housing, and a $/£100 admin fee will be charged for the verification of the new person as well as the preperation of the admission paperwork.
3- If Resident fails to find a suitable replacement in a reasonable period, Harrington Housing will take the charge of finding a suitable replacement for the room, and a $/£250 marketing and admin fee will be levied on the Resident's account.
4- In both cases, Resident will be responsible for the rent until a suitable replacement starts the tenancy or until the original lease term of the Resident comes to an end, whichever occurs first. In other words, Resident will pay both the cancellation fee ($/£100 or $/£250), and the rent for the vacant period until the new replacement starts.
5- Termination request will not be considered unless the Resident has completed at least a 4-week period of accommodation, and long-term booking concessions and discounts (if) given to Resident will be withdrawn.